About Base Captain
Base Captain is business software for small teams. You change it by asking, in plain words.
Why it exists
Every business runs its own way, and the way it runs changes every week: a new step for large orders, a field only managers should see, a list the accountant asks for. Most business software changes only when a developer changes it, so teams lose hours working around it in spreadsheets and chat groups, and small businesses pay for changes they should not need to. With Base Captain, you say what you need in plain words, see the change before it happens, and go back if it was a mistake.
What Base Captain does
- Software for the way you work.
- Your customers, jobs, orders and steps, in one place your whole team works in. Start from the app for your business, from the spreadsheet you use today, or from a few sentences about your business.
- Changes by asking.
- Tell the assistant what you need, such as a new step for large orders or a field only managers see. It shows the change in plain words before it happens, and you apply it or not.
- Work that moves itself.
- Workflows take a record from step to step, and agents, in Base Captain or on your own computer, do the steps you give them, with an approval wherever a person should decide.
Who uses it
- One person.
- A freelancer or a sole trader who does the work alone, with agents and outside people such as customers and an accountant.
- A small team.
- An owner or one lead who hands out the work and approves it, with a few people who do it.
- A company.
- Managers between the owner and the staff, by department or by location, up to about fifty people.
Its apps are for garages, hair salons, cleaning firms, building contractors, clinics, restaurants, shops, language schools and animal shelters, among others.
What makes Base Captain different
- Your whole team, one price.
- Every plan has your whole team, without limit, and is paid month by month. Airtable's Team plan is $20 a month for each user who may edit a base, billed annually, and Noloco's Build plan has 10 team seats, then $6 a month for each more.
- Going back includes your data.
- Within an hour of a change, your base can go back to the version before it, data and all. In Airtable and Softr a snapshot restores into a new base or database, and in Lovable going back restores the code but not the data.
- Who sees what, kept by the database.
- Which records each role sees is kept by the base’s own database, and a field hidden from a role stays hidden everywhere, for the AI too. Airtable says its field and table permissions “do not affect who can see information in the base”, and Softr lists field permissions as “coming soon”.
- Everything out at once.
- All of a base’s data downloads in one zip file, with its files, at any time and at no charge. Airtable exports one CSV file per table, and Knack one table at a time.
- Your stored data in Germany.
- Each base’s stored data, its records, files and backups, is kept in Germany, at Hetzner. Airtable offers to keep data in Europe on its Enterprise Scale plan. Subprocessors
- No code to read.
- When a change needs code, Base Captain writes it and tries it before you apply it, and nobody on your team has to read it. An app from Lovable, Base44, Replit or Bolt is code that someone must read and fix when it needs a change or breaks.
The facts about other products are from their own pages, checked on .
How to start
- Sign up.
- Sign up and create your base on the Free plan, with every feature and no payment method. To try first, make a temporary base, with no sign-up.
- Start from an app.
- Pick the app for your business, bring your spreadsheet, or describe your business in plain words.
- Bring in your team.
- Invite your staff, your managers and outside people such as customers, each with a role that decides what they see. There is nothing to install: Base Captain works in the browser on any phone or computer.
- Ask for changes.
- When the way you work changes, ask the assistant. The docs show every step, and you can write to us from the contact page.
Key facts
- Name
- Base Captain
- Type
- Business software that you build and change by asking an AI assistant, in plain words.
- Website
- basecaptain.com
- For
- Businesses from one person to about fifty people, in any trade.
- What you get
- Software for your customers, jobs, orders and steps, from an app, a spreadsheet or a description; workflows and AI agents that do part of the work.
- Pricing
- The Free plan to start, then the Pro plan: 29 a month with 10 GB, and 1 for each GB more, in euros or US dollars. Both plans have the whole team.
- Terms
- Month to month, billed on the 1st, cancel at any time.
- Where the data is
- Each base’s stored data (its records, files and backups) is kept in Germany, at Hetzner, apart from every other base’s. Subprocessors
- Your data
- Download all of it at any time, at no charge: every list as Excel or CSV, the whole base as one zip file.
- AI
- The assistant and agents see only what you allow. Base Captain trains no model on your data.
- Ways in
- The browser on any phone or computer, an API, and an MCP server for AI tools.
- Compared with
- Spreadsheets, software made for one trade, Airtable, Softr, Noloco, Knack, Glide, Quickbase, Lovable, Base44, Replit and Bolt.
- Contact
- [email protected]