Bills
Bills keeps the bills your suppliers send you in one place: each supplier, every bill with its PDF, its due date and what is left to pay, and the payments that settle it.
Bills from suppliers.
Try it
Business details, Payments, Contacts, Suppliers, Bills
Try it freeWhat it does for you
You work from one list instead of an inbox, a folder of PDFs and a spreadsheet of what is due.
Your suppliers mail their bills to your base's own address, and each bill starts on its own. An AI agent reads the PDF and fills in the bill: the supplier, added when they are new, the bill's number, its dates, the amount before VAT, the VAT and the total. You check what it read, and the bill waits to be paid. A second bill with the same supplier and number is refused, so nothing is paid twice. Every Monday morning you get a mail of the bills due that week.
- A bill is marked paid once its payments cover it.
- When you record a payment from a bill, the supplier gets a mail with the amount paid and the remittance advice as a PDF. The amount starts as what is left to pay, and you can type less to pay a part of the bill.
- A payment larger than what is left on the bill is refused.
- A payment run prints from the bills to pay, and is recorded in one step from the same list.
- As the business grows, add what it needs: Staff for a bookkeeper who checks and pays the bills, and for the people who hand in a bill by hand; Approvals so a bill above an amount waits for you or a manager; Approval limits for a second approval by finance; Cost centres to book each bill to a part of the business; and Reports for a report of the month's bills on the 1st.
Make it yours
Your business is not quite like any other. Ask the assistant for what is missing, in your own words: a new step, an email, a list, a rule. Every change is shown before it happens, and any change can be undone.
Show on each supplier what is still to pay on their bills.Remind me the day before a bill is due, if it is not paid yet.Add a VAT summary for each quarter: the VAT on the bills of the quarter.
Add-ons that change it
Each of these adds one more thing to your base. Tick the ones you want when you create your base, and add or remove them later in Settings, Modules.
Approvals
A document above the approval amount of Business details waits for the approval of the owner or a manager.
Cost centres
The parts of the business that a cost is charged to.
Reports
The reports that agents write each week or month.
Staff
Contacts who work for the business: their job, their place and their team.