Club dues
Club dues collects your club's yearly dues for you: your customers, their plans and prices, and who has paid, in one place instead of a spreadsheet and a bank statement.
Dues for a club or an association: customers, plans, the year's dues paid by card with receipts, reminders, requests to join and a page where each customer sees their own dues. A volunteer treasurer runs it alone.
Try it
Business details, Products, Contacts, Classes, Class bookings, Customers, Requests, Memberships, Check-ins, Payments, Reminders, Dues
Try it freeWhat it does for you
It fits a treasurer alone as well as a board with a membership secretary, a committee and sections.
Each plan renews in one of two ways. For a plan that renews on 1 January, the base makes the next year's dues of every active customer on December 1. For a plan that renews on the day the customer joined, the base makes a customer's next dues 30 days before that day comes again, for one year from it. Either way, the dues are at the price of the plan, and the base mails each customer a page to pay by card. A card payment marks the dues paid, and the customer gets a receipt.
- A customer who pays by card pays each year by themselves: Stripe charges the card again a year later and moves the dues' Paid until, the dues then cover the next year, and the base makes them no new dues. 14 days before each charge, the customer gets a mail with the amount, the day and a link to their own page, where they can stop the payments. You or the customer stop it at any time, and you refund a payment. A week after Paid until passes, you get a mail.
- When dues are still not paid 14 days after the day they are due, the customer gets a reminder, and a second one after 30 days. You see at once who has not paid, and you mark a bank transfer or cash paid yourself.
- At 30 days an AI agent also writes a friendly, personal note to the customer. You read it, change it if you like, and send it.
- People ask to join on your website. You, your membership secretary or your committee approve the request, and the base makes the customer, the membership and the first dues: for this year, or for one year from the day they join when their plan renews on that day. Each customer signs in to see their own membership and dues, pays there, and prints their card and receipts.
Make it yours
Your business is not quite like any other. Ask the assistant for what is missing, in your own words: a new step, an email, a list, a rule. Every change is shown before it happens, and any change can be undone.
Charge half the dues to a customer who joins a plan that renews on 1 January after July 1.Add a third reminder 60 days after the dues are due.Make the next dues of a plan that renews on the join day 45 days before the anniversary, not 30.
Add-ons that change it
Each of these adds one more thing to your base. Tick the ones you want when you create your base, and add or remove them later in Settings, Modules.
Approvals
A document above the approval amount of Business details waits for the approval of the owner or a manager.
Departments
The groups of people under a manager: departments, regions, teams, crews and portfolios.
Quotes
Priced offers to contacts, with their lines.
Reports
The reports that agents write each week or month.
Staff
Contacts who work for the business: their job, their place and their team.