Shifts
Shift rota runs the shifts of your team: who works when and in which position, on one calendar.
The rota: shifts and swaps, with each shift's location when you have several.
Try it
Contacts, Shifts, Staff, Swaps, Labor budgets, Rota templates, Shift claims, Availability
Try it freeWhat it does for you
The owner and the managers plan it and everyone reads the same rota, instead of a photo of it in the group chat and swaps agreed in private messages.
The rota refuses a person on two shifts at once or past their contract hours for the week, so a mistake never reaches your team. The evening before, each person on the rota for the next day gets one email that lists their shifts: when, and in which position. Someone who cannot work a shift asks a colleague to take it, or to trade it for one of theirs; the colleague accepts, the owner or a manager approves, and the shifts change people on their own, so no swap is lost. A shift that nobody has is open to claim: under Open shifts to claim each person sees the published open shifts still to come of the positions on their staff record, and claims one from their phone in one tap. The owner or a manager approves the claim under Claims to approve, the shift is then theirs and any other claims on it are closed, and the rota still refuses a claim that would put them on two shifts at once or past their contract hours. For an open shift that nobody claims, an AI agent proposes who is free and still within their hours, and the owner or a manager picks.
- Each person enters when they can and cannot work, every week on a weekday or on one date, all day or between two times, and the rota refuses a shift outside it, so nobody is planned when they cannot come; someone who enters nothing is planned as before. This week shows each shift's availability, and Availability this week lists everyone's while you build the rota. Install Leave too for time off: staff ask for it there and the owner or a manager approves or rejects it, and the rota then shows approved leave on This week and in Off this week and refuses a shift on a day off. The AI agent that proposes cover never proposes someone who is unavailable or on leave.
- Copy a week's shifts to the next in one step, or save the selected shifts as a named template, such as a weekday plan or a weekend rush, and apply it to any week: the shifts stay planned until you publish them. Charts show the hours of each person this week, and week by week, and each person sees their own shifts under My shifts. Or state the cover a week needs, such as two baristas on Monday morning, and one action makes the open shifts and proposes a person for every place, never past their contract hours, on two shifts at once, outside their availability or on leave; you change any proposal, accept the rest in one step and publish. A shift carries Notes, which This week and My shifts show and the evening email repeats, and comments: the manager writes the note, staff comment on their own shifts, and the team talks changes through in these notes and comments and in the base's Chat channels, with a link to the shift that shows its preview, so the rota builds no chat of its own.
- While you build the rota, it shows what each shift costs, its hours times the person's hourly rate, and what the week costs against the labor budget you set for it, so This week tells you when you go over budget. A shift that takes someone past their Overtime after hours for the week is saved with an Overtime warning, while the contract-hours limit still refuses a shift past their contract. Staff never see pay, costs or budgets.
- With Locations, each shift is at a location, by default its person's, and This week by location shows each location's rota and cost, and each location has its own weekly labor budget. With Location limits, each location's manager sees and plans only the shifts of the locations they manage, and staff read their own location's rota.
Make it yours
Your business is not quite like any other. Ask the assistant for what is missing, in your own words: a new step, an email, a list, a rule. Every change is shown before it happens, and any change can be undone.
Add a Cleaning position, for the evening cleaners.Mail each manager the open shifts of their location every Friday.Send the evening email at 20:00 instead of 18:00.
Add-ons that change it
Each of these adds one more thing to your base. Tick the ones you want when you create your base, and add or remove them later in Settings, Modules.
Locations
The places where the business works: shops, branches, clinics, warehouses, depots, venues and vans.