Base Captain and monday.com
Written by Base Captain's founder. Checked on .
We build Base Captain, so we are not neutral. Every fact about monday.com below is from its own pages, linked, on the date above; write to us if one is wrong.
In short
monday.com organises a team’s work on boards: items in groups, with columns for status, people and dates, many views of the same board, automations and AI. Base Captain builds the software your business runs on from what you tell it, and changes it when you ask, showing every change before it happens.
The difference that matters most: in Base Captain, rules for who sees which records come with every base and are kept by its own database, and going back to an earlier version brings the data back with it.
What monday.com does well
- Many views.
- Table, Kanban, Gantt, Timeline, Calendar, Map, Workload, Chart, Form and more, up to 100 views on one board. monday.com’s page
- Automations and integrations.
- From the Standard plan, with a number of actions a month that grows with the plan. monday.com’s page
- AI on every paid plan.
- AI credits for its AI agents, the Sidekick assistant and its vibe app builder, more on each plan. monday.com’s page
- Free viewers.
- Unlimited free viewers from the Basic plan. monday.com’s page
- An activity log.
- Every change to a board, who made it and the value before and after, kept from a week to five years, by plan. monday.com’s page
Where Base Captain differs
- Every change shown first.
- You ask in plain words, and the change comes as a card that says what gets added, who sees it and how many records it touches, and any data it would drop. Nothing changes until you apply it.
- Going back includes your data.
- Before each change to how a base works, a copy of its data is saved. Within an hour the base can go back to it, data and all; later, a new change undoes it and keeps the records entered since.
- Rules the database enforces.
- Which records each role sees is enforced by the base’s own database, and a field hidden from a role, or one it may not change, stays that way everywhere: on the screens, in downloads, search and totals, and for the assistant and every agent. They come with every base; monday.com lists private boards on its Pro plan and multi-level permissions on Enterprise. monday.com’s page
- A history you can undo.
- Every change is recorded with who made it and how. A change can be undone from the history, and a deleted record restored.
- Work that moves itself.
- Workflows take a record from step to step, and agents, in Base Captain or on your own machine, do the steps you give them, with an approval wherever a person should decide.
- Who sees which records
- monday.com: Private boards on Pro; multi-level permissions on Enterprise
- Base Captain: Rules kept by the base’s own database, in every base
Prices
- Free
- €0
- Up to 2 seats and 3 boards
- Basic
- €9 per seat a month billed yearly, €12 monthly
- Each seat; unlimited free viewers; 1,000 AI credits a month
- Standard
- €12 per seat a month billed yearly, €14 monthly
- Each seat; 250 automation and 250 integration actions a month; 2,000 AI credits a month
- Pro
- €19 per seat a month billed yearly, €24 monthly
- Each seat; private boards; 25,000 automation and 25,000 integration actions a month; 3,000 AI credits a month
- Enterprise
- Custom price
- Multi-level permissions; set with monday.com
Plans “start from 3 users”, and “the price is determined by the user’s billing country”: the page showed us these prices in euros, before tax.
monday.com’s pricing page, checked on .
Choose monday.com if…
- Your team plans its projects on boards, timelines and Gantt charts, and that is most of what it needs.
- You want many ready-made views and dashboards over the same work.
- Many people only need to look: viewers are free from the Basic plan.
- You need connectors to many other tools. Base Captain connects to other tools through webhooks, in and out, and through the MCP servers of services such as Notion, Linear or Stripe, which you or the assistant set up, and takes payments through Stripe and PayPal.
Moving over
- Out of monday.com.
- Export each board from its three-dot menu, More actions, Export board to Excel: the board’s table, not its other views, up to 100,000 items, with updates on a tab of their own if you include them. monday.com’s page
- Into Base Captain.
- Put each board on a sheet of one workbook with one row of headings on top, and give it to the assistant: it proposes the lists, their fields and the links between them, then brings the rows in and reports any that did not come.
- What stays behind.
- Views, dashboards, automations, permissions, updates and files; ask the assistant for the lists, boards and automations you need.