Base Captain and Notion
Written by Base Captain's founder. Checked on .
We build Base Captain, so we are not neutral. Every fact about Notion below is from its own pages, linked, on the date above; write to us if one is wrong.
In short
Notion is a workspace of docs, pages and databases, where every item of a database is a page of its own and your team arranges the views and automations around them. Base Captain builds the software your business runs on from what you tell it, and changes it when you ask, showing every change before it happens.
The difference that matters most: in Base Captain, rules for who sees which records come with every base and are kept by its own database, and going back to an earlier version brings the data back with it.
What Notion does well
- Pages and databases in one place.
- Every item of a database is a page of its own, for notes, images and more, and the same data shows as a table, a list, a calendar, a chart and other views. A new database can start from a prompt to Notion AI. Notion’s page
- Database automations.
- An automation acts when a page is added or a property changes, such as assigning a task when its status changes or posting to a Slack channel, on the paid plans. Notion’s page
- Agents.
- Notion’s Business plan includes Notion Agent, Custom Agents and AI meeting notes. Notion’s page
- Export at any time.
- A page or a database exports as PDF, HTML, or Markdown and CSV, and the whole workspace at once with the files uploaded to it. Notion’s page
Where Base Captain differs
- Every change shown first.
- You ask in plain words, and the change comes as a card that says what gets added, who sees it and how many records it touches, and any data it would drop. Nothing changes until you apply it.
- Going back includes your data.
- Before each change to how a base works, a copy of its data is saved. Within an hour the base can go back to it, data and all; later, a new change undoes it and keeps the records entered since. Notion keeps each page’s history for 7, 30 or 90 days, by plan. Notion’s page
- Rules the database enforces.
- Which records each role sees is enforced by the base’s own database, and a field hidden from a role, or one it may not change, stays that way everywhere: on the screens, in downloads, search and totals, and for the assistant and every agent. They come with every base; Notion lists granular database permissions on its Business and Enterprise plans. Notion’s page
- A history you can undo.
- Every change is recorded with who made it and how. A change can be undone from the history, and a deleted record restored.
- Work that moves itself.
- Workflows take a record from step to step, and agents, in Base Captain or on your own machine, do the steps you give them, with an approval wherever a person should decide.
- Going back
- Notion: A page’s history, 7 to 90 days by plan
- Base Captain: The whole base, with its data, within an hour
- Who sees which records
- Notion: Granular database permissions on Business and Enterprise
- Base Captain: Rules kept by the base’s own database, in every base
Prices
- Free
- $0
- Limited blocks once two or more people share it; 7 days of page history
- Plus
- $10 per seat a month billed yearly, $12 monthly
- Each user; database automations; 30 days of page history
- Business
- $20 per seat a month billed yearly, $24 monthly
- Each user; Notion Agent, Custom Agents, granular database permissions; 90 days of page history
- Enterprise
- Custom pricing
- Set with Notion
Notion charges a fee for each person in the workspace; “guests are free of charge – but they can only access individual pages they are invited to.” Its pricing page shows prices in your currency; these are its US dollar prices.
Notion’s pricing page, checked on .
Choose Notion if…
- Your team writes docs, notes and wikis, and wants its lists in the same place as them.
- You want to arrange your own pages, databases and views, block by block.
- Your team already works in Notion, and its databases do what you need.
- You need connectors to many other tools. Base Captain connects to other tools through webhooks, in and out, and through the MCP servers of services such as Notion, Linear or Stripe, which you or the assistant set up, and takes payments through Stripe and PayPal.
Moving over
- Out of Notion.
- Export each database from its ••• menu, Export, Markdown & CSV: its records come out as a CSV file, in a zip with a Markdown file for each page. You choose the current view or the default view; all views at once is not supported. Notion’s page
- Into Base Captain.
- Put the databases’ CSVs on the sheets of one workbook, tidy a few kinds of column, and give it to the assistant: it proposes the lists, their fields and the links between them, then brings the rows in and reports any that did not come.
- What stays behind.
- What is written inside each page, its views, automations and permissions, and its files; ask the assistant for the lists, boards and automations you need.